5.1.12 Microsoft SharePoint
May 1, 2026
...and access files from any device. It serves as our central document management system, ensuring that teams are working from the most current and accurate information. What SharePoint Is Used For Document Storage: A sing...
5.1.5 Personnel Files Storage Guidelines
May 1, 2026
...ff members store personnel files locally on computers or outside of approved HR systems. This standard exists to ensure: Proper confidentiality and protection of sensitive employee information Compliance with legal and r...
5.1.4 Telephone System Support
May 1, 2026
Telephone System Support If you are experiencing issues with your church-assigned phone (hardware, connectivity, voicemail, or system access), please contact the designated support lead: Primary Contact: Cindy Theriot –...
Shelby Financials Login System for New Employees For new employees who need access to the Shelby Financial Systems, contact the Accountant. Shelby access will be coordinated through the Operations Team to ensure the corr...
6.1.5 Risk Management Plan
May 1, 2026
...Risk Management Preventative Measures Preventative Measures HIPAA-compliant EHR system Secure billing platforms Password-protected devices Annual HIPAA training for staff Data Breach Response Notify leadership imm...
6.1.6 Campus Winterization SOP
Apr 28, 2026
...teps and provide sign-off. Qualified irrigation/fire protection vendors perform system blowout where required. 1. Irrigation / Sprinkler System Shutdown Schedule irrigation system seasonal shutoff; set controller to “OFF...
5.1.3 Video Footage Review and Access Guidelines
Apr 28, 2026
...e the isolated clip to secure storage or archive it within the video management system. Label the file with the child’s first and last name and the date of the incident. Restrictions Video footage is confidential securit...
5.1.1 AI Generated Guidelines
Apr 28, 2026
...or giving records / Staff or volunteer records 3. AI Tools Connected to Church Systems Require Approval AI tools that connect to church systems must be reviewed by Director of Operations and approve by IT. This includes...
6.1.2 Cleaning Equipment Steardship
Apr 28, 2026
...to: Vacuums Floor scrubbers and buffers Carpet extractors Pressure washers Mop systems and buckets Cleaning carts Portable cleaning machines Any vendor-owned cleaning equipment used on Crosspoint property 2. Stewardship...
4.5.12 Refund Guidelines (Tuition, Food, Trips (missionsyouth), Bargain Box, Other Payments)
Apr 28, 2026
...efunds will not be processed until funds have fully cleared through the banking system . This applies to all payment types, including checks and credit cards. These procedures are in place to ensure: Proper financial int...
4.5.13 Refund Policy (Tithes and Offerings)
Apr 28, 2026
...riginal transaction has fully cleared through the banking or payment processing system. This applies to all forms of payment (ACH, checks, cash equivalents, etc.) to ensure proper financial controls and reconciliation.&n...
4.5.14 Restricted vs Unrestricted Accounts
Apr 28, 2026
...llocated without donor permission. Must be tracked separately in the accounting system. Misuse of restricted funds can create legal and ethical issues. Example: A donor gives funds specifically for a ministry proj...
...rchandise sales. Handling of Funds All payments must go through approved church systems No personal payment methods (Venmo, Cash App, etc.) All funds must be deposited into church accounts Inventory Control Ministr...
4.3.7 Reimbursement (Use of Personal Funds)
Apr 28, 2026
...nbsp; Submission Requirements Completed reimbursement form (Excel or designated system) Itemized receipts (not bank statements) Clear business purpose for each expense Appropriate approval (Campus Pastor or Department Le...
4.3.2 Central Benevolence Guidelines
Apr 27, 2026
...rial poverty Payments should go to providers, not individuals Use only approved systems (credit card or check request) Checks should be mailed, not distributed directly to individuals 3. Leadership & Oversight Each c...
4.3.1 Accounts Payable Process
Apr 27, 2026
...card (if already processed) Recording Transaction is recorded in the accounting system Documentation is stored for audit and reporting purposes Important Guidelines Invoices should be submitted promptly to avoid la...
Vehicle Usage Guidelines draft 10 25
Apr 17, 2026
...and driving behavior. Vehicles may be equipped with GPS tracking or telematics systems for safety, insurance, and operational purposes. Drivers consent to such monitoring when operating a vehicle for church-related acti...